I wanted to share a good lesson with all of you… I saw it in action at two weddings this month and I knew it would make for a great blog post.
Lauren Lesson: Give your helpers clear and direct assignments.
Every wedding has family and friends who want to help you out to make your day easier, but the problem is they say “How can I help??” and then look at you expectingly with wide eyes. On the spot it’s hard to come up with tasks because as the bride, mother of the bride/groom or coordinator you have everything stored in your head and know exactly how it should go.
What I recommend to all of you is to think through your task lists…. who is going to take home the gifts? who is going to take any leftover food and cake? Is the florist coming back for the flowers/vases? Who will take your centerpieces and other décor? Now, who do you trust for these jobs? Some of them are simple and easy, but some of them you have to select trustworthy people
I had a bride recently who was very smart. She had a one pager for all of her helpers that had set-up instructions and clean-up instructions. Every person had their name down with exactly what she wanted them to do, so they all knew their responsibility and had clear instructions. This isn’t a hard thing to do, but it will save you! At the end of the night, your helpers will spring into action and take care of their jobs and clean up goes so smoothly. Everyone wants to move on to the afterparty (or bed) so the quicker clean up is, the better!
Another wedding recently was full of family – both sides had large families. What was wonderful to watch was how everyone pitched it almost without being asked. It was a large 200 person wedding and we had to do a chair shuffle between ceremony and reception and I had brothers/uncles/cousins helping me move chairs. About 50 chairs were moved in about 15 minutes thanks to those people. My arms were very grateful! This wedding was the same night as the Starlight Parade, and at the end of the night all these same great people helped get the décor to the cars in the parking lot on Salmon and maneuvered through the parade crowds so that the bride and groom could head off into the sunset.
So to recap, tell people specifically what you need from them and give clear instructions. Plan ahead and you’ll be thanksful!!